Guidelines on Time for Review

Guidelines on Time for Review and Assessment of Exams, Qualifying Papers, Theses, and Dissertations

Review of seminar papers
Students are required to submit final seminar papers (by email or hard copy) to the faculty member teaching the course according to deadlines established by each individual faculty members at the start of each semester. For Fall courses, the deadline may be no later than the Friday before the start of Spring semester. For Spring courses, the deadline may be no later than three weeks after the last day of classes. Faculty members are expected to submit written evaluations to the students within three weeks of that date.

Review of Exam papers

M.A. and M.A.T Exams:
Faculty members are expected to submit written evaluations to the students within one week of the date of the written exams.

Qualifying Exams:
Students are required to submit to the graduate director and to their qualifying exam committee their two field lists and their field description no less than one month in advance of the qualifying exam. Exam committee members are expected to approve the final field lists and the final field description no more than one week after they are submitted by the candidate.
Students are required to submit their take-home exam papers to their qualifying exam committee and the graduate director within 72 hours of receiving the exam questions. Exam committee members are expected to submit written evaluations to the students within one week of that date.

Review of dissertation prospectus and chapters
Students are expected to keep their dissertation directors and committees informed about the progress of their writing and to create a schedule, in consultation with their director, for the submission of dissertation chapters. The first chapter will be read and evaluated by the full dissertation committee. The director will notify the other members of the committee when subsequent chapters have been completed, and the student will transmit those chapters to the other readers if they wish. As a general rule, faculty members should review and respond to the prospectus and the dissertation chapters within a time span of 2-4 weeks, with the understanding that chapters submitted without notice, at the very end of the semester, or during times when faculty are traveling without immediate internet access (over the summer, for example) may require a longer review period.

Review of dissertations in preparation for the defense
Students who intend to defend their dissertation should be sure to schedule that meeting at least three months in advance and to establish a date, in consultation with their director, for the circulation of the full dissertation. The dissertation should normally be circulated at least four weeks before the defense. The dissertation should be circulated in the format requested by individual faculty members, and students should make sure to inquire about that format – and plan for any extra delivery time, as for surface mail – when the defense is scheduled.

All of these guidelines are subject to exceptions, for example in the case of a personal emergency.

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